Town Council Work Session
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What is the purpose and agenda of the July 9 Town Council work session?
Thank you.
Thank you.
So I'm going to call tonight's town council work session to order. This is an unusual setup tonight because we have one item. I got a lot of echo going on here. Because there was one item on the work session, we usually hold the meetings on Mondays. But since there was only one item, we moved it to today. We will discuss this particular item. We will take an adjournment, and then we will go into the town council regular scheduled meeting. So our first item for discussion tonight is adopting a process for awareness displays on the town property. And Ms. Trash, you're doing this one?
Yes, ma'am.
How does the council propose a formal process for awareness displays on town property?
So evening, council, mayor. Tonight, the one topic we have to discuss is adopting a process for awareness displays on town property. So as you know, the town has put up awareness displays throughout the years. Illuminations, ribbon placements, and flag raising. So there's a few photos here. And all of those have been related to public issues, social causes, historical events, and health topics. So currently there is no process for these awareness displays on town property. It's been our practice to approve these displays in various different ways. Our illuminations have sometimes been addressed by a proclamation from council. Some of our flag requests have gone directly to the mayor or come through a proclamation.
The Golden Ribbon campaign that goes out actually comes through a special event application. So because of this, the awareness displays are considered government speech and staff is recommending that we adopt a process for council to approve these displays on town property. What we are proposing is that the public event coordinator submit an application for awareness display on town property.
What are the step‑by‑step logistics for flags, ribbons, and illumination displays?
Submit this to parks and recreation specifically through the event staff who would vet the application and address any questions we would then bring this request before Council during a work session in hopes to get your approval for a resolution to be issued. Once that resolution is adopted, there's some logistics behind this, so I'll summarize this. For flags, an event organizer would present the flag to the special event staff about five days prior so that Parks and Recreation can erect the temporary flagpole and the flag. If it's a ribbon placement, they would The event organizer would be putting up the ribbons on their own. If it is an elimination, the Parks and Recreation staff would set the timers on the lights on Town Green for the dates that are approved.
With all of those, Parks and Recreation staff via the events staff would be overseeing that the flags or the lights or the ribbons are erected on the day approved and turned off or taken down or removed on the day that they are supposed to. And of course, all of these would be promoted on our media venues with our PIO office. Short and sweet, so that brings us to any questions that you might have so that we can prepare for any next, the next steps, which would be in the upcoming meetings.
Isn't it in the, yes, the upcoming meeting, right, okay. Are there any questions on this, Mr. Seminole, excuse me, Dr. Seminole-Johnson?
Yes, thank you, Madam Mayor. Thank you, Kate, for the presentation.
What questions did council members raise about timing and application deadlines?
I just have a question around timing. So I think it states that 60 days before an event we need. So what if someone comes to us 40 days or 30 days before an event?
So our usual process is always to try to make it work. But again, that's going to come up to where's the timing with your, the council's schedule too, so that we can get this in front of you for approval. It wouldn't be an absolute no. It would be how can we make this happen?
Okay, thank you.
Vice Mayor?
Yes, again, thanks for the presentation. So we have a number of organizations with whom we already have, I guess, a relationship. We've done events
for
a number of years. How will we communicate to them that this is now the process in place?
How will the town communicate the new awareness‑display process to existing partners?
Certainly. So our intent would be if we move forward with this process is to get those current organizers to fill out the appropriate application, which really we wrote this and designed it really based on what we've historically done so that I don't see any obstacles with our current partners in these displays and have them go through the process and bring them forward to council.
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Agenda
7 items
1
What is the purpose and agenda of the July 9 Town Council work session?
0:01–3:08
2
How does the council propose a formal process for awareness displays on town property?
3:08–4:27
3
What are the step‑by‑step logistics for flags, ribbons, and illumination displays?
4:27–6:16
4
What questions did council members raise about timing and application deadlines?
6:16–7:01
5
How will the town communicate the new awareness‑display process to existing partners?
7:01–7:56
6
What concerns were voiced about downtown building maintenance and future action items?
7:56–8:56
7
How was the meeting concluded and what were the next steps for the regular council session?
8:56–10:30
Speakers
3 identifiedOfficials recognised by voice; public commenters shown as “Speaker N” unless they state their name.