Ryan Hanley

Let me show you exactly what I mean.

I run a podcast, Finding Peak.

It's part of this YouTube channel.

We do over 200,000 downloads a month.

And one of the biggest drains on my time, one of the things that was consistently pulling me out of my easy mode

was managing inbound guest requests.

Every week, 90 to 120 minutes gone.

Analyzing requests, scoring them, crafting responses, handling follow-ups, getting calendar invites out, attaching Riverside links, sending onboarding materials, all of it is necessary to the process.

None of it requiring my specific genius.

And certainly most of those administrative tasks are outside of my crazy ADH brain zone of genius, for sure.

Like most of them actually cause me physical pain when I have to endure going through all of them, even though they are necessary.

So I build a workflow inside of my AI chief of staff.

I call him Max, Maximum Effort.

that handles my entire process.

He's built on OpenClaw, by the way.

Every inbound request gets scanned and run through a scoring system.

Score of an 8 to 10, Max automatically sends an acceptance email, and then a welcome email, and then a calendar link that's included.

Once the guest books, Max goes into Riverside, creates a new studio, pulls the link, injects it into the calendar invite, and then sends a separate confirmation email with onboarding materials in it.

Score of six to seven, Max flags it for me with a summary and asks for my call.

Basically, lets me make the decision there.