City Council Business Meeting on 2024-06-24 5:00 PM - Jun 24, 2024

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Charlotte City Council 4h 25m 2 speakers 8 agenda items transcribed 4 days ago official recording ↗

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What concerns were raised about the cooperative purchasing contracts and minority‑owned vendors?

Vi Lyles 0:00

Motion but our before we go to that motion let me ask if there are any items that the co a council member would like to um have for a separate vote or would like to take it off of our list of votes. So um And I know that I saw a report from um Marie to say that there are some things that needed to be followed up. So is there for comment or for a separate vote? Any? Any council member would like to have comment? Miss Mayfield. Yes, Madam Mayor, for number nineteen, I want to see if we could defer that vote. For this cooperative purchasing contracts between the seven vendors that are listed on here, there is one vendor that is a minority owned vendor, but the Our D B E processes we go out for collective bargaining.

Vi Lyles 0:56

Marie was able to get some additional language for me earlier on that. Marie, can you share that?

Marie (Marie/Marie referenced; full name not provided) 1:05

Yes, ma'am. And I would have to you said

Vi Lyles 1:07

something about deferring the vote altogether. I would like to so that we can get because I know that yeah, get your thing. Um the only One. It's several different businesses that are listed. We have this cooperative purchasing agreement. I am not sure and since this was just presented to us on Friday for us to vote on it tonight, there was no time for me to ask questions prior to this evening. What our actual process looks like to ensure that we have diversity within the pool that we reach out to for RFPs. Like there is a company that is Акції де хав а контракт видає в Лусина. The Calvin Braxton Ford that is out there that d was not aware and did not know that we had a opportunity in order to contract with the city.

Vi Lyles 2:07

So I'm trying to get better information on how What that looks like when Who's at the table in these cooperative agreements? So in the cooperative agreement, the one that you recognize or have information about is not in there. It is Louisiana. Is it st is it a state contract or a city contract? It is both they just signed. They just threw their they just Sign a purchasing agreement with the city of Louisiana that was done through their cooperative. I'm just saying this is a minority owned business that was not aware. So since this was brought was in our packet on Friday for us to vote on tonight, I am trying to get a better understanding of who is actually at the table when these cooperative agreement requests go out.

Vi Lyles 2:55

I just I was just saying that is it a city cooperative or a state wide cooperative would be Louisiana. So I was just wondering which city it is. Um I could tell you which city and I think the contract was with the city of Lockport. in Louisiana, but it was done through the same process that we'd done this. Except for this vendor is not in the system. So I'm trying to get a better understanding of how do we say and yes, Miss Mayfield, just given the schedule and the next opportunity for this to come before you wouldn't be till late

Marie (Marie/Marie referenced; full name not provided) 3:27

August and we may miss some of the some of them we have like six months windows and once

Vi Lyles 3:32

we miss a production schedule on a particular piece of equipment or vehicle we miss it. This is ten weeks. I don't I would hope that we don't have anything out there considering this particular agreement is for the purchase of light duty trucks and some other things that we don't have anything that's getting ready to break down in ten weeks.

Marie (Marie/Marie referenced; full name not provided) 3:55

I I'm just sorry, I meant not just the ten weeks, then there's also a production schedule by the vendor and if you don't get in on that window you gotta wait till that production cycle rolls again. So it I'm not sure about this. I'd really prefer I mean it's definitely it's up to you. I mean it's it's

Vi Lyles 4:12

gonna take six votes to do it, but I would like for us to take into consideration to not put us in a position where and this isn't for you, Marie, but for staff, to present us with A decision that information on Friday for a decision that has to be made on Monday and then if there's questions about it to say well we need to go ahead and vote on it and then we'll figure it out later. I understand. So um I would like to s suggest that because we do have these requirements for a number of things and a lot of the d items on our agenda this day is all about getting our infrastructure started out with these kinds of vehicles and equipment.