WebTrac App Kickoff 12-5-25 - Meeting Recording

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Loudoun County Board Committees and Advisory Boards 1h 22m 4 agenda items transcribed 2 days ago official recording ↗

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What is the purpose of the WebTrack app kickoff and how do participants get started?

Aaron 0:02

you see my screen all right

Abby 0:03

we can

Aaron 0:04

okay perfect so basically just to get started we're doing our kickoff meeting right now so have your app started and then do you already have the generic web track app If not, and you want to download it from the app store, you can use this QR code. If it's not working right now for you, that's totally fine. Cause I'm going to send this along with a lot of other documentation over to you after this call, but this just gives a general idea of the steps that we're going to take to go through this. So we can move as quickly as you want with getting your app live. Do you have a timeframe

Janet 0:49

in mind? I think we were looking at or fall right crew. Or OK.

Myla 1:05

Yeah, that's the earliest we anticipated

Abby 1:06

without having

Myla 1:07

any

Abby 1:08

issues getting there. That would be the earliest. So I'm not able to get the QR code to work. Anybody else?

Janet 1:19

I got I got my door. OK, not as the address is invalid when I tried.

Aaron 1:30

The address is OK. I can send this in the chat, but you'll probably want it on your phone anyway, so I will send this over to. After this is not wanting to copy.

Noah 1:45

Yeah, mine didn't work either.

Aaron 1:52

For some reason, it won't let me copy this either. But yeah, I'll send this over so that you can add it after the fact. Essentially, the reason that we'll want that web track app for you is so that as you're creating tiles, adding images, and creating links in your site, in your app, this is going to give you a preview to see that so right now i'm just mirroring my phone screen so this is what your app looks like right now i know it's not pretty but i added one tile

Craig 2:26

just

Aaron 2:26

to give that example there um so if i click on my account now i'm logged in and it gives my information here So that's really the reason why you'll want that web track app is so that you can preview it and then also click through all the different tiles that you have to make sure they're linked appropriately or going to the correct place. So I would say we can definitely stick to these two weeks and then the four weeks if we want to go that timeframe. Since you're thinking fall of 2026 at the earliest, I don't know if we need to follow the two weeks and four weeks that closely, but it's always good to have some buffer time. So if we want to try to stick to that to get it done as soon as possible so that you can do some testing through this WebTrack app before we submit it, then I think that's a good call if you guys agree with that as well.

Aaron 3:26

Perfect. Well, I'm going to hop over here to our WebTrack app cockpit. In that follow-up email, I will send you a URL to this and then all the information that you're going to need. What I will need from you is just a list of people who should get access to the web track app cockpit. So this would be anyone who's going to be helping in the build out process. So I'm guessing everyone on this call will need a user, but if there's anyone additional, if you could just add them in and their email, I'll create everyone with a user and that's going to send an email with an invite to it. so that way you can get logged in and it'll look how mine looks here any questions so far okay so right now I am on our home screen so this is our main layer so it's just saying that it's live so this is our main home screen layer

Aaron 4:36

If we wanted to add a background at all to our home screen, what I can do is click on this little gear icon up at the top. And I already had it open, but that brings us to our home screen settings here. And you could rename it as well. So whatever you want this layer to be called, we can change that. I normally leave this as my home screen, just as a default. And then a background image, if you wanted to have anything in the back, like if we look here at Queen Anne's, they have a background of a beach. City of Dublin, which sounds like you've talked with before, they have an image in the background as well. Same with Great Bend. So that's pretty common to have a background just to make it look visually more appealing, I would say.

Aaron 5:34

And then one other thing too, I'll send over a reference guide as well for image sizing.