03-18-2026 Audit Committee - Mar 18, 2026

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Santa Clara Boards and Commissions 19 min 1 speaker 4 agenda items transcribed 3 days ago official recording ↗

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What is the main topic discussed in this episode?

Unknown 0:00

The Zoom application notified you that this meeting is being recorded. Please press continue on the Zoom to stay in the meeting. If you would like to speak to an agenda item or doing public presentations, please raise your hand on the Zoom applications or press start on your phone. Please only raise your hand while the item you're seeking to speak on is being presented. Staff will need to be speaking at the phone. Right. So on our agenda, we have... Hold on. Anybody else? I don't appear to have additional. Okay. So call to order. We did that. You have the consent calendar. We have the one item for the minutes. Can I get a motion to.

Karen Hardy 0:41

I guess I would need to make that motion. I'll make a motion to approve the minutes.

Unknown 0:45

Thank you. And I will second that.

Karen Hardy 0:48

Which you can do.

Unknown 0:50

Aye. Aye. Aye. Any opposed? Any abstentions? So that motion carries two to zero. And, uh, Audit member Chaha is not present. So now I'm going to go to our general business, which is review the single audit report and recommendation. And I think we have a, well, we have a score for this. Yeah, so I'll say a few words and then we have our... external auditor Amy Meyer on that will give the presentation. So this is part of the year where we report back to the audit committee and we're targeting next Tuesday's council meeting if the committee moves forward with the report. We have a report on our single audit. This is an audit for federal grant funds. And so what our auditor does is they select a specific one or two audit areas and the federal government looks at that audit as kind of a single audit overall.

Unknown 1:45

They're kind of different grant funds. So every year we bring back to the committee a report from Mays based on their view and findings, if any, from that analysis. And so With that, I'll turn it over to Amy Meyer.

What was the motion to approve the meeting minutes and how was it passed?

Unknown 2:00

She has a short presentation and available for questions as well. Great. Thank you. Good morning, everyone. And yes, if you have any questions along the way, feel free to stop me. You're very tiny on my screen, but so just say something and I'll stop as we go along. All right. So am I sharing my screen or are you going to advance the slides? I can advance the slide. Okay, great. All right. So we can dig in. So This is the results, as Ken mentioned, the results of the single audit, which is the audit of the federal award programs. So the overall purpose or reason for a single audit is to ensure that the city as a recipient of federal funds is in compliance with the federal program requirements. So the grantor's requirements and some overall what are called uniform guidance requirements for each grant program.

Unknown 2:52

And each federal agency outlines specific items it wants us as the auditors of the program to audit each year. And they can always come in and do what's called a program-specific audit or monitoring visit to monitor how the expenditures are being spent and different components. But then they also dictate areas that they want us to audit when a program is considered what's called a major program.

Why does the City of Santa Clara need to conduct a Single Audit for federal grant funds?

Unknown 3:17

And there's a mathematical calculation that goes into determining which programs we're going to test in each year.

3:25

Okay.

Unknown 3:25

So just so you know, the reason it's called a single audit is prior to 1986, each federal agency could and would come in and audit the program. So a city could have multiple agencies in any one year coming in and auditing the program. And then that's when the Single Audit Act was established or passed. which consolidated into one audit with rules and regulations around how the audit is conducted and how programs will be tested as a major or tested program each year. And it's required when your federal grant expenditures across all programs exceed $750,000 in any one year. So City of Santa Clara, you have a number of federal grant programs. So it's going to be very, very rare that you would not have a single audit each year.

Unknown 4:11

So we expect that would continue. Right, and the next slide. So the uniform guidance that I mentioned, that provides the overall rules. Now, as you can see from this, this is just a snip of the table of contents of the uniform guidance.