06-01-2026 Board of Library Trustees Meeting (Video) - Jun 01, 2026

meeting

Santa Clara Boards and Commissions 2h 31m 1 speaker 7 agenda items transcribed 2 days ago official recording ↗

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Who are the board members and foundation representatives introduced at the start?

Chair Evans 0:09

Okay, thank you, everybody. I'm going to call this joint meeting of the Board of Library Trustees and the Board of the Santa Clara City Library Foundation Friends to Order. We'll start with a roll call for the Board of Library Trustees. Trustee

Unknown 0:24

Huynh.

Chair Evans 0:26

Trustee Ricosa. Present. Trustee Muhammad? Here. Vice Chair of Triboroughs? Here. The Chair is here, so we have a full board. I guess, for the record, it's probably good to also have each of the members of the Friends also introduce themselves and their names. So we'll start on the left here.

0:43

Kathy Betts, President

Joanne Davis 0:46

of the Foundation.

Unknown 0:47

Danielle, Treasurer of the Foundation.

Joanne Davis 0:49

Joanne Davis, Executive Director of the Foundation. Janet Arsenault, Secretary of the Foundation.

Unknown 0:56

Ryo Sakajis, Foundation member.

Joanne Davis 0:59

Okay, thank

Chair Evans 1:00

you. So yeah, we have an agenda item. I guess I'll turn it over to the staff to read the... I guess the first... So much to... Actually, is it just the agenda right now is really just to pick it up later on?

Patty Wong 1:17

Okay.

Chair Evans 1:18

Items. Oh. Oh, yeah. It just doesn't look the purpose. Yeah, it has the point.

Patty Wong 1:21

Oh, okay. So. I'll go back. That's okay. Okay. I get it now. So this is, I think, the second time we've done, the third time maybe we've done this. And the goal is really for both boards to get to know one another better and also to spend a lot of time. You got it, Sammy? Yeah. to spend some time together talking and shaping the way that we can benefit both groups together in pursuit of a stronger library. So with that, I will turn it back over to our chair.

Chair Evans 2:02

Okay. So I thought it would be helpful to give a brief introduction for the new Santa Clara Library board members, a little bit about the roles and responsibilities basically what the Board of Library Trustees does, and also one of the responsibilities of the Santa Clara Foundation Library and Friends. I believe we had in the packet, if I recall, a presentation of the Board of Library Trustees handbook. Maybe we could pull that up or go through it real quick to answer some questions. As I recognize, we have a couple of new members, as I recall from our last meeting. Sorry, I'm really bad with names, but I believe. Two new people. The Port Library Trust does, so maybe we'll give a quick overview of that.

Chair Evans 2:50

And it'd be great to also have an overview back from the role of the foundation.

Patty Wong 2:59

It's also recorded, so the members that aren't here can take a look at that.

Chair Evans 3:06

Cool. So the Board of Library Trustees, basically, what does it do? Well, we're an advisory body for the library system. We provide advice and recommendations to the city council and library staff regarding library services. For the day-to-day management of the library, that is not our job. That is the job of the city library. We have wonderful librarian Wang here who does the day-to-day for us. And we give feedback and advice to city librarian Wang, and then she takes that to the city staff and the rest of the city about how they think of the policies and suggestions that we have as the board of library trustees. Um, we don't provide direction library staff directly. Um, you know, we, you know, certainly interact with them, but you know, we give directions to the, to the city library.

Chair Evans 3:57

Yeah. And recommendations that provides all of them. Um, we were appointed for four year terms by the city council, but you can get into two terms in a row as I understand it. Um, and then you can come back, I think after some break, but that I don't remember. Um, yeah. see what is our responsibilities well this is a really interesting one so uh generally we do duties in public meetings um formally our responsibilities are outlined in the city charter which is to basically make policies. I don't know if we have that on here. We have charter language, which is making it force recommendations of bylaws and rules for the administration of library. We approve and disprove the appointment of city librarian.

Chair Evans 4:45

We currently accept donations to the library fund. And

4:48

Chair Evans 4:48

we can, we have a power to contract with our governmental agencies for libraries to receive or render library services.